Section 8 Apartment Management Specialist

Fredericksburg, VA
Full-time
Salary: $30,000.00 to $45,000.00 /year


Do you enjoy fast paced environments that require problem solving and frequent designing of new operational systems? Do you get excited about building things? If so, Leumas Residential is seeking a high-energy problem solver with apartment management or leasing experience to support the corporate operations of our Property Management Division.

We are looking for an experienced assistant manager or leasing consultant to support and enhance our organization’s property management operations and procedures. You would be a key member of the corporate Property Management Division, reporting to our Property Management Coordinator, and you would be expected to significantly contribute to the Property Management Division’s operational, administrative, and reporting activities. If you are accustomed to managing the stress of a fast paced and rapidly evolving work environment and also have excellent people and writing skills, a strong interest in becoming a regional manager at some point, empathy for under-served communities, and exemplary work ethics, we’d like to meet you!

The Position: Our Property Management Specialist will provide management assistance for our numerous multifamily properties throughout the U.S., under the direction of our Property Management Coordinator. The Property Management Specialist will also help maximize the productivity of our on-site Property Management staff to ensure our properties are managed as efficiently as possible and our tenants are happy.

THE SALARY RANGE FOR THIS ROLE IS $30,000 TO $45,000 AND WE ASK THAT YOU PLEASE REFRAIN FROM APPLYING IF YOU ARE UNCOMFORTABLE WITH THIS.

Key Requirements:

  • Willingness to travel to selected Property Management sites each quarter.
  • Strong communication skills, both written and verbal.
  • Strong time management and customer service skills.
  • A sincere interest in Property Management.

Key Corporate Responsibilities (including, but not limited to):General

General

  • Provide direct support to Property Management Coordinator and perform required duties in the PMC’s absence

Daily

  • Use Teams to ensure site staff is at the property on assigned days and hours
  • Ensure invoices that are submitted by the properties are accurate and include the appropriate documents within 24 business hours
  • Review open work orders to ensure they are being done in a timely manner
  • Review any afterhours emergencies
  • Submit all invoices received at corporate within 24 business hours to MIP for payment

Weekly

  • Security Deposit Refunds & Forfeits completed, scanned, and Mailed
  • Review open tasks with each PM using planner
  • Attend corporate staff meetings
  • Review invoice report and review for late invoices. Send PMC all late by property including transmittal #’s to be sent to SCOR.
  • Submit all invoices received at corporate within 24 business hours to MIP for payment
  • Review Onesite dashboard for alerts and to assure property date has been forwarded and all renewals and other tasks are up to date.

Bi-weekly

  • Attend conference call with onsite PM’s
  • Attend Standard Operating Procedures Development Meeting
  • Check in with vendors servicing vacant sites
  • Assist with SharePoint organization
  • Assist with developing PM policies and procedures
  • Train staff on SharePoint and Microsoft Office
  • Update processes manual as needed to reflect new steps/procedures

Monthly

  • Review and approve commission/bonus sheets by 2nd payroll of each month (if applicable)
  • Review system reports for accuracy
  • Review each property’s monthly inspection reports
  • Ensure all petty cash reimbursements have been submitted with receipts
  • Assist with keeping track of taxes for all properties

Quarterly

  • In the absence or inability of the PMC, be PMS will complete site visits and quarterly inspection reports
  • Complete quarterly Resident Surveys
  • Tracking and updating of insurance for the properties
  • Ensure we have updated Certificates of Insurance on SharePoint in the vendor’s file
  • Track and review all logs (inspections, sprinklers, fire extinguishers, etc.)

Leumas Residential was founded in 2003 and is a rapidly growing contractor for the U.S. Department of Housing & Urban Development (HUD). We serve as the sole contractor tasked with assisting HUD to manage multifamily apartment assets throughout the nation. Our ultimate mission is to leverage housing as a means to improve the quality of life and opportunity access for our residents. To learn more about Leumas, please visit our website at www.LeumasGroup.com.

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